Best Self Hosted Alternatives to When2meet

Rallly is a scheduling and availability polling app that helps groups find the best date/time for an event. You create a poll with multiple options, share a link, and participants vote on what works for them—making it useful for teams, clubs, and families.

Key Features

• Create scheduling polls with multiple date/time options and a shareable link
• Participant voting to identify the best option (Doodle-style group availability)
• Time zone-aware interface to reduce confusion for distributed participants
• Optional participant comments/notes per poll (for clarifications and context)
• Email notifications/reminders (requires SMTP configuration)
• User accounts and authenticated poll management (with optional “guest” participation depending on configuration)
• Admin/config-driven deployment options (environment variables), suitable for Docker-based hosting

Use Cases

• Coordinating a team meeting across time zones without back-and-forth emails
• Scheduling community/club events where attendees choose among several slots
• Collecting availability for interviews, lessons, or small group sessions

Limitations and Considerations

• Primarily focused on polling-based scheduling; it is not a full calendar suite (no CalDAV server or full agenda features)
• Some functionality (notifications) depends on external email/SMTP setup

Rallly is a lightweight alternative to commercial scheduling poll tools, designed for quick event coordination with a clean web UI. It fits best when you need a simple “vote on times” workflow rather than a full booking system.