HubSpot Meetings

Best Self Hosted Alternatives to HubSpot Meetings

A curated collection of the 7 best self hosted alternatives to HubSpot Meetings.

HubSpot Meetings is a scheduling tool that syncs with your calendar and HubSpot CRM to provide shareable booking links, automate meeting scheduling, eliminate back-and-forth, and capture contact details for sales and marketing workflows.

Alternatives List

#1
Cal.com

Cal.com

Open-source scheduling platform for booking meetings with availability, team routing, integrations, and embeddable booking pages.

Cal.com screenshot

Cal.com is an open-source scheduling and appointment booking platform for individuals and teams. It provides customizable booking pages, calendar availability, and workflows to coordinate meetings across multiple participants and organizations.

Key Features

  • Public booking pages with event types, buffers, limits, and configurable availability
  • Team scheduling features such as round-robin/collective scheduling and managed availability
  • Integrations for calendars and conferencing tools (e.g., Google Calendar, Microsoft, Zoom/Meet), plus webhooks
  • Embeddable booking components for websites and products (embed/iframe options)
  • Routing and intake forms to qualify requests and direct bookings to the right person/event
  • Payments support for paid bookings (via Stripe integration)
  • Multi-user and organization support with admin controls and role-based access options

Use Cases

  • Customer-facing appointment booking for sales, support, and professional services
  • Internal team scheduling (1:1s, interviews, office hours) with shared availability
  • Product-embedded scheduling for marketplaces or SaaS onboarding flows

Limitations and Considerations

  • Some advanced enterprise capabilities and managed services are offered as paid features; self-hosted deployments may require additional configuration for SSO, email, and integrations.

Cal.com is well-suited for organizations that want full control over scheduling UX and data while integrating with existing calendar and conferencing ecosystems. Its embeddable approach and team scheduling options make it useful both as a standalone scheduler and as scheduling infrastructure inside other products.

39.6kstars
11.5kforks
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#2
listmonk

listmonk

Self-hosted newsletter and email list manager with templating, segmentation, campaigns, and PostgreSQL-backed performance.

listmonk screenshot

listmonk is a self-hosted mailing list manager and newsletter platform designed for high performance and simple operations. It provides a web UI and APIs to manage subscribers, lists, and campaigns, backed by PostgreSQL for scalable storage and querying.

Key Features

  • Subscriber management with custom attributes/fields and import/export (e.g., CSV)
  • List and segment-based targeting using PostgreSQL queries for flexible filtering
  • Campaign creation with HTML templates, previews, and personalization variables
  • Transactional email and newsletter sending via SMTP and third-party email gateways
  • Bounce handling and basic list hygiene workflows (depending on mail setup)
  • Built-in admin web UI plus REST-style APIs for automation and integrations
  • Metrics/reporting for campaigns (opens/clicks) via tracking mechanisms

Use Cases

  • Send periodic newsletters to product users, communities, or customers
  • Run segmented email campaigns (e.g., onboarding, announcements) from internal data
  • Operate a privacy-controlled mailing system for organizations that can’t use SaaS

Limitations and Considerations

  • Deliverability, bounce processing, and reputation management depend heavily on your SMTP/provider configuration
  • Email template building is developer-oriented compared to drag-and-drop marketing suites

listmonk is a solid fit for teams that want a fast, PostgreSQL-driven newsletter system with a clean UI and automatable APIs. It focuses on dependable list and campaign operations rather than heavyweight marketing-automation features.

18.7kstars
1.9kforks
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#3
Mautic

Mautic

Self-hosted marketing automation for email campaigns, segmentation, lead scoring, forms, landing pages, and multi-channel customer journeys.

Mautic screenshot

Mautic is a self-hosted marketing automation platform for creating, delivering, and measuring multi-channel campaigns across email and other customer touchpoints. It combines contact management, segmentation, and campaign orchestration to help teams run personalized journeys and track engagement over time.

Key Features

  • Visual Campaign Builder to design automated customer journeys with decisions/actions
  • Email marketing with template/asset management, scheduling, and performance reporting
  • Segmentation and dynamic contact lists based on behavior and attributes
  • Forms and Landing Pages for lead capture (including progressive profiling)
  • Lead scoring and lead nurturing tools to qualify and route contacts
  • Multi-channel messaging support via plugins/integrations (e.g., SMS, webhooks)
  • REST API and webhooks for integrations with CRMs, e-commerce, and data pipelines
  • Role-based access control and multi-user administration

Use Cases

  • Automate onboarding/drip sequences for product trials and SaaS signups
  • Run segmented newsletters and targeted lifecycle campaigns based on behavior
  • Capture leads via forms/landing pages and sync them to a CRM for sales follow-up

Limitations and Considerations

  • Some channels/connectors are provided via plugins and may require additional configuration/maintenance
  • Deliverability depends heavily on correct SMTP setup, DNS (SPF/DKIM/DMARC), and reputation management

Mautic is well-suited for teams that need full control over marketing automation infrastructure while keeping strong campaign capabilities. Its combination of segmentation, journey automation, and integration options makes it a flexible alternative to many hosted marketing automation suites.

9kstars
3.1kforks
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#4
Dolibarr

Dolibarr

Dolibarr is a modular ERP/CRM for SMBs to manage sales, invoicing, inventory, projects, accounting, and more via a web interface with optional modules.

Dolibarr screenshot

Dolibarr is a modular web-based ERP and CRM designed for small and medium-sized businesses, freelancers, and associations. It provides core business management features (sales, invoicing, products, accounting, projects, etc.) and can be extended via optional modules.

Key Features

  • ERP + CRM in one application: leads/opportunities, customers, proposals/quotes, sales orders, and invoices
  • Product and service catalog with stock/inventory management and warehouses
  • Finance features including bank/cash management and expense tracking; accounting features available via modules
  • Project and task management with time tracking and simple collaboration features
  • Document generation (PDFs) for quotes/invoices and email sending from within the app
  • Modular architecture: enable only needed features; additional modules available from the ecosystem/marketplace
  • Multi-company (multi-entity) capability available via module, plus multi-currency and multi-language support
  • User/role permissions and auditability-oriented controls suitable for business workflows

Use Cases

  • Run a small business back office: CRM → quote → order → invoice → payment tracking
  • Manage products/services and stock across one or more warehouses while invoicing customers
  • Track projects, tasks, and time spent for service delivery and billable work

Limitations and Considerations

  • Depth and compliance-grade accounting features depend on configuration and optional modules; suitability varies by country
  • The large module ecosystem can require careful selection and administration to avoid feature overlap

Dolibarr is a strong fit when you want a single, lightweight web ERP/CRM that can be expanded gradually. Its modular approach makes it practical for organizations that prefer to start simple and add capabilities as processes mature.

6.8kstars
3.2kforks
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#5
Easy!Appointments

Easy!Appointments

Open-source appointment scheduling software with provider services, working plans, email notifications, and Google Calendar sync for online bookings.

Easy!Appointments screenshot

Easy!Appointments is a web-based appointment scheduling application designed for businesses that need online bookings with staff/provider availability. It lets you define services, providers, and working plans, then exposes a booking page customers can use to reserve time slots.

Key Features

  • Public booking page for customers to schedule appointments based on real availability
  • Management backend for services, providers, customers, and appointments
  • Working plans, breaks, and time-slot rules to control provider availability
  • Email notifications for bookings and changes (SMTP-based)
  • Google Calendar synchronization (two-way sync via Google API) for providers
  • Multi-user administration with roles (e.g., admin/provider) and user management
  • Multi-language UI support (translations) and configurable date/time formats
  • REST API endpoints for integrating bookings with external systems

Use Cases

  • Service businesses (salons, clinics, consultants) offering online appointment booking
  • Teams with multiple staff/providers needing centralized availability management
  • Organizations integrating scheduling into an existing website/app via API

Limitations and Considerations

  • Focused on appointment booking; it is not a full CRM or payments/invoicing system
  • Google Calendar sync requires Google API credentials and configuration

Easy!Appointments provides a practical, lightweight booking workflow that can be embedded into a website and managed through an admin panel. It is well-suited for small to mid-sized organizations that want control over scheduling data and straightforward integrations.

4kstars
1.5kforks
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#6
EspoCRM

EspoCRM

Self-hosted CRM with leads/opportunities, email & calendar sync, marketing automation, workflows, and extensible entity-based customization.

EspoCRM screenshot

EspoCRM is a self-hosted customer relationship management (CRM) platform focused on managing leads, accounts, contacts, opportunities, and customer interactions in a single system. It provides sales pipeline tools, email-centric communication features, and a flexible entity model that supports customization and extensions.

Key Features

  • Sales pipeline management with leads, opportunities, accounts/contacts, activities, and reporting dashboards
  • Email integration (IMAP/SMTP) with email archiving to CRM records and templates for outbound communication
  • Calendar and activities (calls, meetings, tasks) with scheduling and reminders
  • Workflow automation (rules/actions) and business process tools (BPM) for automating CRM operations
  • Role-based access control (teams, roles, permissions) and audit/logging capabilities
  • Custom entities, fields, layouts, relationships, and formulas for tailoring data model and UI
  • Extensions ecosystem (add-ons/modules) and API for integrations

Use Cases

  • Track B2B sales pipelines from lead capture through opportunity stages to close
  • Centralize customer communication by linking emails, calls, meetings, and notes to records
  • Automate routine CRM tasks (assignment, notifications, stage changes) with workflows

Limitations and Considerations

  • Some advanced capabilities are delivered via paid extensions; feature set depends on edition/modules enabled

EspoCRM fits teams that need a customizable, email-integrated CRM with strong automation options and an extensible architecture. It is particularly suitable for organizations wanting control over CRM data and flexible customization without building a CRM from scratch.

2.7kstars
787forks
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#7
Dittofeed

Dittofeed

Self-hostable customer engagement platform to send email and other campaigns, build user journeys, segment audiences, and track messaging performance.

Dittofeed screenshot

Dittofeed is a self-hostable customer engagement and marketing automation platform for building data-driven messaging and lifecycle campaigns. It focuses on segmentation, event-based automation, and multi-step journeys so teams can orchestrate customer communications from their own infrastructure.

Key Features

  • Visual journey/workflow builder for multi-step, event-driven messaging
  • Audience segmentation based on user traits and events
  • Campaign creation and sending (email-focused; other channels depend on integrations)
  • Triggered messages and scheduled/batch campaigns
  • Templates and content management for message composition
  • Analytics/reporting for campaign and journey performance
  • Integrations via API/webhooks for ingesting events and syncing user data

Use Cases

  • Onboarding and activation sequences triggered by product events
  • Retention and re-engagement campaigns based on behavioral segments
  • Transactional and lifecycle email automation for SaaS products

Limitations and Considerations

  • Channel breadth and deliverability features can be less extensive than mature commercial CEP tools; production setups typically rely on external email providers for sending and reputation management.

Dittofeed is a good fit for teams that want an auditable, customizable engagement stack and prefer to keep customer data and automation logic in-house. It provides core building blocks for segmentation and journeys while remaining adaptable through integrations and self-managed infrastructure.

2.6kstars
312forks
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Why choose an open source alternative?

  • •Data ownership: Keep your data on your own servers
  • •No vendor lock-in: Freedom to switch or modify at any time
  • •Cost savings: Reduce or eliminate subscription fees
  • •Transparency: Audit the code and know exactly what's running